Guidelines for Proposals

Please read carefully ASEAN IVO - Call for Proposals 2021.

Important Dates

Period for proposal submission:
November 14, 2020 - January 11, 2021
November 14, 2020 - January 25, 2021
Evaluation period:
March 2021
Notice of results:
April 2021

Procedures for Proposal Submission:

Please prepare necessary documents following the “Guidelines”, if you are planning to submit a proposal to the “ASEAN IVO - Call for Proposals 2021”. The documents include “Certification Letter”, “Project Summary” and “Project Proposal”.

Please note, the number of pages for your “Project Summary” is limited to one page, and the “Project Proposal” must be no more than seven (7) pages. Otherwise, your submission will be rejected.


  1. A website for submissions will be open from around November 14, 2020.
  2. If you don’t have an ASEAN IVO account, please create an account following the instructions shown on the Home Page.
  3. If you already have an account which you created when you applied for joining the ASEAN IVO Forum 2020, you can continue to use that.
  4. The submission has two parts, the first part is to provide basic information for your submission for which there is a Check List, Applicant Information and Project Members Information. If you didn’t provide any one of these, you cannot advance to the next step for submission. Please read the Guidelines carefully.
  5. The second part is to upload the necessary documents including “Certification Letter”, “Project Summary” and “Project Proposal”. Please upload the document “Certification Letter” in PDF format, and the documents “Project Summary” and “Project Proposal” in both MS Word and PDF formats. Each document’s size should be no more than 5 MB.
  6. Please submit your proposal from your account through the website.
  7. You will receive an email automatically when your submission succeeded.
  8. Any revision can be accepted by January 11 25, 2021.
  9. Please note: the website for “Submission” will be closed at 23:59 on January 11 25, 2021 (JST).
  10. Any revision after the deadline cannot be accepted.

Requirements for file

Certification Letter
- Pages: No more than 1 pages
- Format: PDF only
- File size: No more than 5MB

Project Summary
- Pages: No more than 1 pages
- Format: PDF and Word
- File size: No more than 5MB

Project Proposal
- Pages: No more than 7 pages
- Format: PDF and Word
- File size: No more than 5MB

Submission form has been closed.

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